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Supporting all our brightest children and their families

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Programme 2010

Committee Roles

As a registered charity and part of the NAGC, Herts Explorers has a formal structure with defined roles allocated to volunteer people. To see the list of people currently occupying these roles, visit the About Us page. Detailed role descriptions are provided at the bottom of this page - a summary follows:

Chairperson

Communicate information between Head Office and the group.
Arrange and manage regular committee meetings and the AGM
Present an annual review of the year.

Secretary

Assist the Chair with organising meetings and the AGM
Take and manage minutes for committee meetings and the AGM.
Assist other members with communications if required.

Treasurer

Track and manage income, payments and expenditure.
Keep records of transactions and Bank accounts.
Produce Annual Accounts for Head Office + a report at the AGM.

Programme / Activities Co-ordinator

This role is a big one and is often shared

Research, and decide on each meeting's activities for children and adults.
Create and maintain links with previous and potential activity providers.
Ensure activity providers' needs are catered for and they know what to expect.
Ensure activity providers are CRB checked, insured and any risks are assessed
Evaluate each meeting activity for future reference.

Branch Contact/Membership Secretary

Receive and deal with incoming communications of all kinds.
Provide members with details of activities and other relevant information
Manage new members, membership records, changes and renewals.
Liaise with other branches, Head Office, and other organisations
Obtain requisite stationery.

Marketing Co-ordinator

Designing, printing, distributing flyers and other marketing output
Ensuring that membership and activities are advertised in as many schools and other children-centric locations as possible.

Designated Child Protection Person (DCPP)